Claims Submission & Scrubbing - #1 Medical Billing Partner for Your Practice

Smart Submissions. Cleaner Claims. Faster Pay.

Claims Submission & Scrubbing makes it possible

Coding typos, format issues, and payer-specific rules trigger instant rejections. We scrub every claim before it leaves your system—validating CPT/ICD-10, modifiers, NPI/Tax ID, place of service, attachments, and payer edits—then submit through clearinghouses with real-time tracking. Fewer front-end errors mean higher first-pass yield, shorter A/R, and faster reimbursements.

Why Charge & Demographics Entry Matters?

Errors in patient or billing data are one of the most common reasons claims are delayed or denied. Clinics often face:

Claim Rejections – Incorrect patient info or coding errors lead to denials.
Revenue Loss – Mistakes in charges or demographics can reduce reimbursement.
Administrative Burden – Staff spend hours correcting errors instead of focusing on patients.
Delayed Payments – Even small data issues can stall claims and cash flow.

Aquila ensures all charge and demographic data is accurate, complete, and ready for submission — giving your practice confidence that claims will be accepted the first time.

Why Choose Us - Advanced Medical Billing

Fewer Denials

Accurate verification reduces claim rejections and resubmissions.

Faster Reimbursements

Ensures claims are processed correctly the first time.

Staff Efficiency

Automates time-consuming insurance checks so your team can focus on patient care.

Patient Satisfaction

Transparent coverage communication reduces billing surprises.

Compliance & Accuracy

Stay compliant with payer requirements while capturing every billable service.

Proven Results

Join the growing number of healthcare providers who have boosted revenue and reduced denials with our trusted billing solutions. Our track record speaks for itself.

Our Process Works - Aquila Billing Solutions

How Our Charge & Demographics Entry Works ?

A simple, transparent process designed for clarity and efficiency:

Patient Information Capture

Gather complete demographics including insurance, contact info, and identifiers.

Charge Documentation

Record every service, procedure, and visit detail accurately.

Coding & Validation

Assign correct CPT, ICD-10, and modifiers to each charge for maximum reimbursement.

Data Verification

Cross-check demographics and charges against payer requirements to prevent denials.

Seamless Integration with Billing

Verified information flows directly into claims submission for accurate billing.

Aquila vs Others – Comparison

Why Aquila Billing Beats Other Solutions

When it comes to your practice's revenue, the details matter. Here's how Aquila Billing Solutions stacks up against typical billing firms — and why the difference directly impacts your bottom line.

Feature	Other Billing Companies	Aquila Billing Solutions	Why It Matters for You
Claim Approval Rate	85–90% on average Needs work	98%+ acceptance ✓ Best-in-class	Every denied claim is lost time and money. With fewer rejections, you get reimbursed faster and keep your cash flow steady.
Support Hours	9–5, weekdays only Limited	24/7 expert support	Revenue questions don't stop at 5 p.m. Neither do we. Get answers and support whenever you need them.
Specialties Covered	Limited (often just primary care) Gaps	15+ specialties supported	From pediatrics to cardiology to telemedicine, our expertise fits your practice — not the other way around.
Transparency	Generic monthly reports Low visibility	Custom analytics & real-time insights	Know exactly where your revenue stands, with reports that actually make sense for your practice.
Revenue Impact	Slow, incremental improvements Slow ROI	Up to 30% increase in collections	We don't just manage billing — we actively help you grow revenue and reduce leakage.

Claim Approval Rate

Others

85–90% on average

Aquila

98%+ acceptance

Why it matters

Fewer rejections mean faster reimbursement and steady cash flow.

Support Hours

Others

9–5, weekdays only

Aquila

24/7 expert support

Why it matters

Get answers anytime—revenue questions don't stop at 5 p.m.

Specialties Covered

Others

Limited (often just primary care)

Aquila

15+ specialties supported

Why it matters

Expertise tailored to your practice—not the other way around.

Transparency

Others

Generic monthly reports

Aquila

Custom analytics & real-time insights

Why it matters

Always know where your revenue stands.

Revenue Impact

Others

Slow, incremental improvements

Aquila

Up to 30% increase in collections

Why it matters

Grow revenue and reduce leakage.

Stop Claim Denials.

Start Maximizing Your Revenue.

Case Studies – Aquila Billing Solutions

Case Studies / Success Stories

Proven Results — See How Practices Grow with Us

Behind every percentage point is a provider who gets to spend less time on billing — and more time with patients. Here are a few examples of how Aquila Billing Solutions delivers measurable impact:

Urgent Care Center – Florida

Challenge

Busy multi-specialty urgent care overwhelmed by rising denials and aged receivables; in‑house team struggled with payer requirements.

Solution

Implemented claim scrubbing, automated eligibility checks, and aggressive A/R follow‑up.

40%↓

Denials in 6 months

+25%

Collections YoY

Staff freed

Front-office time

Cardiology Practice – Texas

Challenge

Growing group faced delayed reimbursements, often 60+ days; cash flow was unpredictable.

Solution

Streamlined revenue cycle, ensured clean claims and faster payer responses.

30%↑

Faster payments

98%

Approval rate

Confidence

Predictable cash flow

Pediatrics Clinic – California

Challenge

Family‑run clinic losing revenue to coding errors and lack of reporting insights.

Solution

Specialty‑specific coding plus custom monthly analytics with clear KPIs.

+22%

Revenue in 12 months

35%↓

Denials reduced

Clarity

Actionable reports

Your Trusted Partner

We're your partners in success.

Aquila Billing is here to help you achieve practice success. Our billing experts have deep knowledge of the medical billing and coding regulations for all specialties, and we use the latest technology to ensure accurate claim processing with quick payments.

24/7 Medical Billers Support

Our dedicated account managers are available 24/7 to provide you with personal attention and support. They work with you to ensure that your claims are processed correctly and on time.

Out of State Medicaid Billing

We understand the complexities of billing out-of-state Medicaid. And can help you navigate the process to ensure you get paid. We have experience billing out-of-state Medicaid for specialties like family medicine, pediatrics, and oncology.

Clearinghouse Support

Our medical coding consultants have engineered a high-performance clearinghouse connecting seamlessly to top insurers such as Aetna, UnitedHealthcare, and Blue Cross Blue Shield. This direct integration empowers rapid claim submission and prompt reimbursement.

Savings Calculator - Aquila Billing Solutions

See How Much Revenue You’re Missing

Our Savings Calculator helps you uncover the potential revenue your practice may be leaving on the table. Simply enter a few details about your patient volume and billing processes, and instantly see estimated savings you could recover each month. This tool is designed to give you transparency, insight, and a clearer picture of how professional medical billing can positively impact your bottom line.

Your Potential Savings

Estimated Monthly Savings

Estimated Annual Savings