Built for Providers. Obsessed with Revenue Integrity.
At Aquila Billing, we help healthcare organizations get paid accurately and on time—without the headaches. From coding and clean claims to denial prevention and A/R recovery, our U.S.–based team keeps your revenue cycle moving so you can stay focused on patient care.
Who We Are
Aquila Billing is a specialty-focused revenue cycle partner serving independent practices, multi-site groups, and outpatient centers across the United States. We combine certified coding expertise, disciplined processes, and transparent reporting to deliver measurable financial performance—without long onboarding or opaque fees.
We believe great billing is quiet: claims go out clean, reimbursements come back faster, and your team has the data to make confident decisions.
Our Mission
To simplify the revenue cycle for healthcare providers by delivering accurate coding, proactive denial prevention, and clear insights that raise collections while reducing administrative burden.
- Compliance first, always
- Clear communication and consistent SLAs
- Reporting you can trust and act on
- A partnership that feels like an extension of your team
What We Do
- Medical Coding & Audits — CPT/HCPCS/ICD-10 accuracy, modifier optimization, documentation feedback.
- Eligibility & Prior Authorization — Verification, benefits checks, and payer requirements handled in advance.
- Charge Entry & Clean Claims — Edits and scrubbing to reduce rework and delays.
- Denial Management & Appeals — Root-cause analysis, targeted appeals, and prevention strategies.
- A/R Follow-Up & Recovery — Intelligent workqueues, escalation paths, and payer-specific tactics.
- Patient Billing & Support — Clear statements, payment plans, and compassionate communication.
- Provider Enrollment & Credentialing — New enrollments, revalidations, and CAQH maintenance.
- Reporting & Analytics — KPIs, trends, and actionable recommendations.
Why Providers Choose Aquila Billing
- Specialty Expertise — Cardiology, Orthopedics, Urgent Care, Behavioral Health, Primary Care, Pediatrics, GI, Neurology, PT/OT/ST, DME, and more.
- U.S.–Based Team — Dedicated account managers and certified coders who know payer rules in your region.
- Compliance-Driven — HIPAA-compliant processes, BAAs, least-privilege access, audit trails, and encryption in transit/at rest.
- Data Transparency — Real-time dashboards and month-end reviews; no black boxes.
- Flexible Engagements — Percentage of collections or hybrid models—aligned with your goals.
- Frictionless Start — Configured workflows, documented SOPs, and a proven go-live plan.
How We Work (Our 5-Step Method)
- Discover & Align — Review payer mix, top procedures, and KPIs to set targets and SLAs.
- Configure & Connect — Secure integrations, edits, and workqueues for your EHR and clearinghouse.
- Code & Submit Clean — Documentation feedback loops and scrubbed claims for first-pass acceptance.
- Work Denials by Design — Root-cause tagging, appeal templates, and prevention playbooks per payer.
- Measure & Improve — Monthly revenue huddles with insights and continuous optimization.
Technology & Integrations
We integrate with leading EHR/PM platforms and clearinghouses. Common environments include athenahealth, eClinicalWorks, DrChrono, NextGen, AdvancedMD, Kareo/Tebra, Epic Community Connect, and others. Connectivity options may include EDI/835/837, HL7, secure SFTP, or portal workflows—always with a compliance-first approach.
Vendors named are examples—we’ll tailor to your stack.
Compliance & Security
Your data deserves rigorous protection. We operate with HIPAA-compliant policies and procedures, execute BAAs, and use role-based access controls, MFA, encryption, and routine audits. Our team trains regularly in privacy and security best practices and maintains incident response and retention policies.
Who We Serve
We support solo providers, group practices, and multi-site clinics nationwide. If your specialty isn’t listed, we probably support it:
Cardiology • Orthopedics • Pediatrics • Family Medicine • Internal Medicine • Urgent Care • Behavioral Health • Psychiatry • Neurology • Gastroenterology • Pulmonology • Endocrinology • Urology • OB/GYN • Dermatology • Pain Management • PT/OT/ST • DME • Radiology • Laboratory
Results You Can Expect
While every practice is unique, clients typically see higher first-pass acceptance, fewer avoidable denials, improved days in A/R, and clearer visibility into cash flow and provider productivity. We’ll benchmark current performance and set goals together—then report progress every month.
Leadership & Team
Aquila Billing is led by revenue cycle veterans and AAPC/AHIMA-certified professionals who bring payer knowledge, clinical context, and operational discipline to every engagement. Your account team includes a dedicated manager, specialty-aligned coder(s), and A/R analysts who collaborate daily.
Community & Values
We operate on three principles: Integrity, Ownership, and Clarity. Strong partnerships come from honest conversations, dependable execution, and data that speaks for itself.
Careers
Passionate about revenue integrity? We’re always meeting coders, billers, and analysts who love solving problems for providers. If that’s you, introduce yourself—let’s build something great together.
